How to Create a Payment
Payment Money by OSOE Project.
This visual guide is part of a collection of documents created by the One
Student One ERP (OSOE) project in collaboration with Institut Mines Telecom,
Telecom Bretagne, Dresden University of Technology and the South Westfalia
University of Applied Sciences. It can be used to teach modern ERP theory and
practice to undergraduate students or professionals.
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init
openAndWait ${base_url}/Zuite_createFunctionalTestUser
verifyTextPresent Done.
Wait for activities
openAndWait ${base_url}/Zuite_setUpSaleOrderTest
verifyTextPresent Init Ok
Wait for activities
Agenda
• How to create a bank account for your company
• How to create a payment from a sale invoice
• How to confirm the payment transaction
In this tutorial, you will learn how to create a payment using ERP5.
The appropriate way to create a payment is to first locate in the invoice which
you want to create the payment transaction from, and then create the related
payment directly from the invoice sheet.
The payment action works the same way as invoices:
First you have to create one and edit the details.
Once this is done properly, you will have to start the accounting process for
it.
If you have some accounting experience, you know that accounting of invoices
and of payments have different meanings.
Both of them are mandatory, but the accounting done for invoices is related to
your merchandise and client accounts , payment accounting relates to the notion
of treasury, and to your bank account .
You should understand that ERP5 will not let you create a payment if it is not
related to a bank account , which means that the first step of this tutorial
will be to learn how to create a bank account for your company in order to be
able to create treasury transactions such as payment, which are directly linked
to your bank account.
openAndWait ${base_url}/Zuite_setUpSalePackingListTest
verifyTextPresent Init Ok
Invoke simulation alarms
openAndWait ${base_url}/Zuite_setUpSaleInvoiceTest
verifyTextPresent Init Ok
Invoke simulation alarms
Login As Functional Test User
openAndWait ${base_url}/Zuite_setUpPaymentTest?start_only=True
verifyTextPresent Init Ok
Wait for activities
openAndWait ${base_url}/Zuite_setUpPaymentTest
verifyTextPresent Init Ok
Invoke simulation alarms
Create a Bank Account for your company
Check Bank Account
From the previous tutorial "How to create Bank Accounts" and the example
"Invoice Sender and Payee-Bank Account" in the tutorial "How to create Trade
Conditions", you have learned how to create a bank account for your company.
In our example, please follow these tutorials and create a bank account "LCL
Paris sud" for your company Hongzhao . Then please click on the Financial
Information tab of the organisation document . This tab provides you with
financial information about your company, such as Bank Accounts, Accounting
Periods, etc. As you can see on the screenshot, the bank account you created
appears in this tab, which means that the creation and validation were
successful. If you want to see the details of this account, simply click on the
line. This will lead you to the detail sheet of the bank account.
Now we can create transactions linked to this bank account.
open ${base_url}
waitForElementPresent //a[contains(text(),
"ZUITE-TEST-SALEORDER-ORGANISATION-001")]
click //a[contains(text(),
"ZUITE-TEST-SALEORDER-ORGANISATION-001")]
tal:block>
waitForElementPresent //a[contains(text(), "Main account")]
Reach the Invoice
Reach the Invoice
Now we have to create the Payment from the Sale Invoice.
To reach the invoice we need, as you have learned in "How to manage Invoices",
after you are located in the Sale Packing List "Red LED", click on "Related
Sale Invoice Transaction" on the sidebar. This will lead you to the related
invoice, from which you will be able to create the related payment.
waitForElementPresent //a[contains(text(),
"ZUITE-TEST-SALEORDER-PRODUCT-001")]
click //a[contains(text(),
"ZUITE-TEST-SALEORDER-PRODUCT-001")]
tal:block>
click //input[@name="editable"]
waitForElementPresent //select[@name="field_my_source_section"]
Create Related Payment
Create Related Payment
Now it is time to create the related payment . To do so, click on Create
Related Payment on the sidebar.
This will create the payment and open its related sheet.
Note: you can create the related payment from an invoice once it is
"Journalised" , you don't have to wait until "Definitively Close Transaction"
and the invoice is "Closed" state.
waitForElementPresent //select[@name=
"field_your_payment_mode"]
Select Cash Account
select //select[@name= Credit Card
"field_your_payment_mode"]
select //select[@name= 0123456789 0123456789 - Main account
"field_your_payment"]
waitForElementPresent //input[@name=
"field_my_title"]
type //input[@name= ZUITE-TEST-SALEORDER-PAYMENT-TRANSACTION-001
"field_my_title"]
Choose basic payment information
Choose basic payment information
Before creating the payment, ERP5 will ask you to fill up some basic payment
information which are indispensable for the payment creation . As shown in the
screenshot, choose the Account for Bank Line, Payment Mode, Bank Account to
which you want the payment to be related (in our case, the bank account of our
company Hongzhao), and also the Accounting Operation Date.
After you finished, click on "Create Related Payment".
Edit Payment document
Edit Payment document
Now the new payment is created and you are led to its related document, and it
is time to edit it.
As you can see in the screenshot, there is not much information missing. The
main information needed (circled in black ) have been updated automatically
according to the related invoice where the payment is created from, and the
basic payment information you filled up in the previous step. The only thing
you need to edit is the Title. But you can still modify the details if you
need.
Fill in the missing details, and when you are done, save your data by clicking
on the save button, and jump to next page.
Confirm Transaction
Confirm Payment Transaction
You are now used to workflows, so you should know that the workflows are
available for each object without exceptions and can be found in the
sidebar list.
After the creation, the next step will be to confirm the payment, if you want
it to be taken into account, or if you want to be able to create the related
accounting operation .
Please click on Confirm Transaction on the sidebar.
This action means that you have received the payment, for example, a payment
related to an invoice you had sent to a customer some weeks ago. You know this
because you can check the operations on your bank account on the internet, for
example.
But confirming the payment doesn't make automatically the related accounting
transaction operation . As you have learned from the previous tutorial "How to
manage Invoices", the accounting transaction operation includes "Journalise
Transaction", "Post Transaction To General Ledger" and "Definitively Close
Accounting Transaction". For more information, please see next page.
tal:block>
waitForElementPresent //p[@id=
"field_my_translated_simulation_state_title"]
verifyText //p[@id= Confirmed
"field_my_translated_simulation_state_title"]
Accounting transaction part
Accounting transaction part
You might want to journalise this payment, because it is mandatory in most
countries. This is an operation involving treasury, during which your bank
account will be credited.
To learn more about Accounting , we would recommend you to read the dedicated
tutorial, that you can find in the knowledge base of ERP5 ( "La Comptabilité
sous ERP5").
Wait for activities
Login As Manager
open ${base_url}/Zuite_tearDownSaleOrderTest
verifyTextPresent Clean Ok
Wait for activities